RARE18London: FAQ'S



ROMANCE AUTHOR & READER EVENTS PRESENTS: London's Calling
24 February, 2018
Meet ALL 100+ International Best Selling Romance authors from around the world
Join us for this international event. All authors will be in the venue ready to meet you on 24 February. Spend your day going to each author table to meet, get books signed, and even take pictures with them . Make new book friends from around the world while meeting your favorite or new to you authors.
  • 21 February -25 February Informal Author/Reader Meet & Greets 
  • 23 February RARE18 Free Registration Party  TICKETS AVAILABLE
  • 24 February RARE18 London's Calling Signing 11am-4:30pm General Admission WAIT LIST ONLY
  • 24 February RARE18 After Part 7:30pm-midnight TICKETS AVAILABLE
  • 25 February RARE18 Fifty Shades Freed private screening VUE Cinema 1pm TICKETS AVAILABLE 
We can't wait to see you there!
The RARE Team
Amy Jennings , Author Adriane Leigh, Dympna Nolan, and Ally Hyne (Local Organiser)
FAQs
Where is the event at?
RARE18 London - Romance Author & Reader Events 2018 will take place at:
London Olympia
Olympia Central Level 2
Hammersmith Road, Kensington, London W14 8UX
Directions and transport information:
How much are tickets?
Only one (1) ticket per person is required; either an Early Entry ticket OR a General Admission ticket- not both.
Early Entry tickets are £70
General Admission tickets £40
Who must be ticketed?
Anyone enterring the convention halls and/or Foyer must be ticketed. All spouses, caregivers, friends, parents, and children over the age of 15 must be ticketed.
Are there ID requirements or an age limit to enter the event?
If you do not have your paper ticket or can not check in electronically then identification is required. If you do not have a paper ticket, can not check in electronically , and your identification is not the same name as you purchased your ticket in, you will need to update the correct information on Eventbrite prior to the event.
All attendees under the age of 16 must be accompanied by a ticketed adult
Please note there may be banners, book covers, or other explicit material should you choose to bring children.
Will there be a limit on the number of tickets I can buy?
Yes, only two (2) tickets per transaction for Early Entry tickets and two (2) for General Admission.
Do I need to add personal information to all tickets being purchased?
Yes. The ticketholder's name, email address, and age should be on each ticket. If you let your name default to all tickets, then YOU will need to give the paper ticket to each individual or enter with them. The individual will have no recourse should something happen to you or they lose the paper ticket if their name isn't listed.
**DUE TO THE NUMBER OF TICKETS SOLD WE WILL NOT MAKE NAME CHANGES FOR YOU** Should you sell your ticket this is between you and the buyer, you must change the names AND email address on all tickets.
What is included in each ticket?
Early Entry has access to all signing authors for the day from 9:30am-4:30pm. An Early Entry ticket is ideal for those who have never been to a signing and or those who have many books to be signed. Since there are very few Early Entry tickets being sold , Early Entry ticketholders will be able to access many of the authors with limited lines. If you have a disability and or need additional time to get around due to physical limitations, you may want an Early Entry tickets. If they are sold out, please message us.
Early Entry ticket enters the signing room at 9:30am
General Admission ticket has all day access to all authors from 11:00am-4:30pm
There is NO other difference in tickets, no gifts, no extras-- just time.
Is my registration/ticket transferrable?
Should you sell any tickets it will be your responsibility to transfer the ticket to the new owner by updating the name , age, and email address for each attendee. ALL SALES ARE FINAL AND NO REFUNDS. Prior to paying for your tickets you will be prompted to enter the name, email, and age for each attendee. If all tickets are in your name then YOU will need to give the paper ticket to each individual or enter with them. The individual will have no recourse should something happen to you or they lose the paper ticket if their name isn't listed.
**DUE TO THE NUMBER OF TICKETS SOLD WE WILL NOT MAKE NAME CHANGES FOR YOU** Should you sell your ticket this is between you and the buyer, you must change the names AND email address on all tickets.
Can I update my registration information?
Yes, log into your Eventbrite account and update your information there.
Do I have to bring my printed ticket to the event?
Yes however if you do not you can either present your bar code on your phone or present your identification as long as it matches the information on your ticket. Each event during RARE18 London will have it's own ticket.
Please bring one of the following with you to enter:
Paper ticket , electronic ticket, or identifcation that matches the name on the purchased ticket.
Identification is required for those who look under 16 or do not have your a paper ticket or a way to electornically check in and said identification must match the name on the ticket
The name on the registration/ticket doesn't match the attendee. Is that okay?
Tickets should match your identification so we can verify the age of each attendee and purchaser if ticket is lost or you are not able to check in electronically. For a smooth entry, try to make sure if possible that your name on your identification and your ticket match.
Is there a limit of how many items I can get signed by one author or in total at the event?
Some authors will have a limit of total number of items to be signed. This information will be posted as soon as possible and is subject to change at any time.
What can/can't I bring to the event?
Feel free to bring as many books as you like, Kindle covers, IPad covers,, and or any items you would like signed by authors. No alcohol of any kind can be brought into the event.
Do I have to buy my own books?
Yes. Books will not be provided for free. If you would like a book signed, please bring that title with you. Some attending authors will have a pre order sheet to bring books with them some will not. Traditionally published books will be available through a book seller at the event. **WE STRONGLY ENCOURAGE YOU TO BRING YOUR BOOKS WITH YOU TO THE EVENT*** Avoid having a broken heart should your favorite author sell out of books or the book retailer didn't bring that title.
Will a book seller (book store) be selling books at the event?
Yes however a book seller will only sell Traditional titles -meaning only titles distributed by a publisher. If the book you want is not traditionally published (the author is indie) then the book seller will not have the book. We will try and have a list of all available titles to be sold at the event, who is selling them (author or book store).
Will there be food or drink for sale at the event?
There will be a cash bar for drinks with alcohol and without along with a snack bar. Water stations will be throughout the event.
Is there a place for me to leave my jackets/jumper/sweater?
Yes BUT it is £1 per item
Is there a dress code for the event?
No. You will be on your feet all day and rooms tend to get warm, please dress comfortably, where comfortable shoes, and dress in layers.
How long should I stay in town for?
As of now there will be an after party on Saturday night after the signing and Author/Reader meet ups starting the Wednesday before the event.
Sunday will be a private screening of Fifty Shades Freed
Will the author list change?
Yes. The author list is subject to change at any time. Ticket sales are final regardless of cancellations. Authors take signings very serious and confirm after much thought. Should they cancel it is due to a conflict in schedule, an illness, or emergency.
What is the refund policy?
NO REFUNDS- all sales final
Where can I contact the organizer with any questions?
Amy Jennings, Adriane Leigh, or Ally Hyne (local organiser) at the following email address: rarevents2018@gmail.com
What are my parking options at Olympia Central?
Parking is £27 for the day however there is additional parking on the streets near the venue. We strongly encourage other forms of transportation and or car pooling.
Author LIne Up Subject To Change At Any Time

2 comments:

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